Run your whole fleet the way you'd run one well-kept boat.
Inspections, defect reports, maintenance, owner reporting, and billing-ready work records — one system, every vessel. Explore a working demonstration below, built around a fictional twelve-boat operation.
Keep every training boat safe, ready, and bookable.
Instructors report problems in seconds, managers see every boat's condition at a glance, and no student steps aboard a vessel with an unresolved safety defect.
See the sailing school workflow demonstration →Turn boats around between charters without surprises.
Every handover inspection, defect, and fix is recorded against the vessel — so turnaround day is a checklist, not a scramble, and charter guests get a boat that simply works.
See the charter fleet workflow demonstration →Prove the care you deliver, visit after visit.
Every check visit records readings and photos against the vessel, produces an owner-facing report, and turns requested work into tracked, billable jobs — no more WhatsApp threads.
See the guardianage workflow demonstration →From customer request to invoice-ready job record.
Customer requests become jobs with labour, materials, receipts, and photos recorded as the work happens — so billing preparation takes minutes, not a weekend of reconstruction.
See the boatyard workflow demonstration →The fleet dashboard: every boat's condition at a glance
Green means ready. Amber means tracked issues. Red means withdrawn — with the reason and the work that brings it back attached. Status is driven by the actual inspections and defects, not by someone remembering to update a spreadsheet.
Inside a vessel record
This is Osprey — the boat currently out of service above. Everything the team knows about her lives in one place: equipment, inspections, defects, work in progress, photos, documents, hours, materials, and labour.
Osprey — full vessel record
Withdrawn from service pending steering investigation · priority work assigned · complete history below
Vessel profile
- Type
- Hallberg-Rassy 40
- Length
- 40 ft / 12.2 m
- Build year
- 2009
- Engine
- Volvo Penta D2-55, 3,820 hrs
- Role
- Cruising instruction
- Berth
- Pontoon C, berth 14
- Status
- Out of service — steering investigation
Equipment & meters
Recent inspections
Open defects
Work in progress
Recently completed work
Photos on record
Documents
- Insurance certificate — expires Feb 2027
- Liferaft service certificate — Mar 2026
- Engine service manual — Volvo D2-55
- Owner handbook & systems guide
Engine hours log
Materials & supplies
Labour recorded
Recent activity
- Today 09:12 — M. Reid logged 1.0 hr against steering investigation
- Yesterday 16:40 — Manager assigned steering job, priority A
- 12 Jul 08:55 — Fleet inspection completed: 2 issues found
- 30 Jun 11:20 — Instructor defect report: cracked nav light lens
Pick the part of your operation that hurts most
Each card jumps to a guided demonstration of that workflow, played out with the fictional fleet above.
Four workflows, start to finish
Open any workflow to follow one job through the system — who does what, what they see, and what ends up on the record.
Sailing school workflow An instructor reports a defect — the boat returns to service the same week ▼
Instructor reports from the pontoon
After a session on Merlin, the instructor taps Report an issue, types “outhaul clutch slipping”, grades it Minor, and attaches a phone photo. Twenty seconds, done.
The manager sees it immediately
The defect lands in the manager's desk queue with the boat, severity, and photo. No WhatsApp, no whiteboard. The manager converts it to a work task and assigns the bosun.
The work is done and recorded
The bosun fits the new clutch, logs 0.8 hrs labour and the part used, and attaches a completion photo. The defect closes automatically with the work linked.
Fleet inspection workflow A weekly inspection catches developing issues before guests do ▼
The checklist drives the walk-through
The engineer opens Osprey's weekly inspection on a phone: engine checks, steering, rig, safety gear, bilges. Each item is passed, or flagged with a note and photo.
Flags become prioritised defects
Both flagged items become defects on Osprey's record. Management sees steering graded High and withdraws the boat from the booking sheet with one status change.
Work is assigned by priority
The steering job goes to the senior engineer for tomorrow; the windlass waits for parts. Everyone can see what's blocking the boat's return and who owns it.
Guardianage workflow A check visit becomes an owner report — and approved work becomes a job ▼
The visit is recorded as it happens
On the fortnightly visit to Avocet, the guardian records shore power, battery voltages, bilge state, mooring lines, and dehumidifier readings — with photos of anything notable.
The owner gets a professional report
One click produces an owner-facing report: readings, photos, and a note that the sprayhood zip is failing. Internal costs and staff notes stay internal.
Requested work becomes a tracked task
The owner replies asking for the zip repair. The request converts into a task with the owner's message attached, gets scheduled, and its labour and materials are recorded for billing.
Boatyard workflow A customer request becomes an invoice-ready job record ▼
The request becomes a job
Gannet's owner reports vibration under power. The yard raises a job, books the lift, and the diagnosis — worn cutless bearing and shaft seal — is recorded with photos.
Labour and materials land on the job
Each engineer logs hours as they work. The bearing, seal, and consumables are recorded with receipts photographed straight onto the job.
Review, then billing preparation
The yard manager reviews the completed job — photos, labour, materials — approves it, and the job moves to the billing queue with every line ready for the invoice.
The old way vs. the Vessel Ready way
Ready to see it with your fleet in mind?
Fleet workspaces are set up with you, not self-serve — so the roles, boats, and workflows match how your operation actually runs.
Book a Live Demonstration
A 30-minute walkthrough of Vessel Ready for Fleets with your type of operation — school, charter, guardianage, or yard — front and centre.
Book a Live DemonstrationRequest a Trial Fleet
We'll provision a private workspace with your boats and your team's roles so you can trial the workflows on your own operation.
Request a Trial FleetContact Vessel Ready
Questions about fit, pricing for fleets, or migrating existing records? Talk to us directly — founder-led support.
Contact Vessel Ready